Coming Soon: Most Pantone Color Books for Adobe Creative Cloud to Require Pantone Connect License
Find Wasted Space with Storage Management
Find Wasted Space with Storage Management
Between photos, videos, music, and downloads, it’s easy to fill up your Mac’s drive, particularly if it has fast but small flash storage. A MacBook Air might have only 128 GB of drive space, and that goes quickly. Numerous utilities exist to help you find and delete unnecessary files, like GrandPerspective, OmniDiskSweeper, and WhatSize, but as of macOS 10.12 Sierra, Apple provides a built-in tool to clean house: the Storage Management window.
Storage Management is hidden inside the System Information app and is most easily accessed by choosing > About This Mac, clicking the Storage button, and then clicking Manage…but wait! Before you click Manage, look at the About This Mac window’s Storage view.
storage-management-about-this-mac
Hover over each colored bar to see how much space is taken up by a particular type of data. The white space at the end of the bar is what’s still available. You can’t do much here, but the view gives you a quick overview of your drive usage.
When you click Manage, System Information launches, and the Storage Management window appears. (You can also open System Information manually and choose Window > Storage Management.) In the sidebar at the left, ignore Recommendations and look at the rest of the categories. They will vary a bit between Macs, depending on what apps you use, but they correspond to the colored bars you saw in the About This Mac window’s Storage view.
For some, mostly app-specific categories, like Mail and Photos, Storage Management merely tells you how much space the app’s data occupies and lets you either enable space optimization (downloading only recent attachments for Mail, and keeping only optimized photos on the Mac) or if that has been done already, open the app. To save more space, you must delete unnecessary data from within the app itself.
More interesting are the Applications, Documents, and iOS Files categories, all of which may contain gigabytes of unnecessary data. iOS Files, for instance, shows any device backups and software updates that are stored on your Mac’s drive. It’s worth keeping the latest backup of devices you still use, but many people have older backups and unnecessary updates kicking around.
The Applications category shown above lists your apps and is sorted by size by default. But try clicking the column header for Kind and scrolling down. You can probably delete most apps tagged as Duplicates or Older Versions. Similarly, click the Last Accessed column header to see which apps you haven’t launched in years. Many of them can probably go too. Plus, you can redownload anything tagged as coming from the App Store, so you can toss those apps if you want.
In Documents, you’ll see three buttons: Large Files, Downloads, and File Browser. Large Files focuses on files over 50 MB in size, Downloads shows you the contents of your Downloads folder (much of which you likely don’t need), and File Browser gives you a column view that’s sorted by file size and shows sizes next to each item. It’s great for trawling through your drive to find see what’s consuming all that space.
storage-management-documents
In any of these views other than File Browser, hover over any item and you see an X button for deleting the file and a magnifying glass button that reveals the file in the Finder. To delete multiple files at once, just Command-click or Shift-click to select them and then press the Delete key to remove them all at once. Storage Management gives you the combined size of all the selected files and warns you before deleting the files, so you can use this technique to preview how much space a multi-file deletion will save. In File Browser, select one or more files and either drag them to the Trash icon in the Dock, or press Command-Delete.
If your Mac’s drive is filling up—if it has less than 10 percent free space—consider using the Storage Management window’s tools to search out and delete files that are just wasting space.
All-Time most popular tips!
More great tips from the archives…
- Two Secret Key Combos for Forward Delete on the Magic and MacBook Keyboards
- iCloud Photo Library Users: Do NOT Turn Off iCloud
- Ever Wondered Which Words to Capitalize in a Title? Use Capitalize My Title!
- Tips for Setting Up a Comfortable and Effective Home Work Space
- Tips for Better Videoconferencing
- Set Your Preferred Name and Photo for Messages on iOS
- The Fastest Way to Change Wi-Fi Networks in iOS
- What to Put at the End of Your Emails
- Apple Business Manager Is a Win for Apple-Driven Workplaces
- Find Wasted Space with Storage Management
- Forrester Research and IBM Studies Show Macs Are Cheaper than PCs
- Being an Apple User Means You’re Not the Product
- How to Ask for Tech Support So You Get Good Answers Quickly
- Apple Business Manager Is a Win for Apple-Driven Workplaces
How to Make the Most of Apple’s New AirPlay 2
For many years now, Apple’s AirPlay feature has made it possible to stream audio from an iOS device or Mac to an AirPlay-enabled speaker, AirPort Express base station, or most recently, a HomePod. Because AirPlay transfers sound over a Wi-Fi network, it eliminates the need for stereo wires and lets you put your speakers where you want them.
In June 2017, Apple threw back the curtains on AirPlay 2, saying it would play the same song on multiple speakers (with AirPlay 1, this is possible only in iTunes) or play different songs on different speakers. Subsequently, Apple released the HomePod, promising to add multi-room audio and stereo sound with linked HomePods in the future.
Apple recently released three updates—iOS 11.4, tvOS 11.4, and HomePod 11.4—with an eye toward delivering AirPlay 2 and these promised features. Once you’ve installed these updates, here’s how to start enjoying AirPlay 2’s improvements.
AirPlay 2 in iOS
To take advantage of the multi-room audio capabilities in iOS, start playing some audio. Then open Control Center, press the audio card to expand it, and tap the AirPlay 
button in the upper right. You see a list of available output devices; those that support AirPlay 2 have a circle to the right of the name. Tap one or more of those circles to send the audio to that speaker. If an app has its own AirPlay button, you can also tap that to access the same controls.
The iPhone can’t play audio simultaneously with an AirPlay 2 speaker, which is why there’s no circle next to iPhone in the image above. Although AirPlay 1 devices—such as the AirPort Express base station (Speaker Express above)—still work singly, they can’t be included in a multi-room set.
AirPlay 2 in tvOS
Once your Apple TV is running tvOS 11.4, it can become an AirPlay 2 speaker, sending audio through your TV, soundbar, or home theater system. It can also broadcast its own audio to other AirPlay 2 speakers.
To enable an Apple TV for AirPlay 2, go to Settings > AirPlay > Room, and bring your iPhone or iPad close to the Apple TV. Accept the prompt that appears on the iPhone or iPad, and the Apple TV joins other AirPlay 2 devices associated with your Apple ID.
Once it’s set up, you can send audio from the Apple TV to different speakers. In a video app, swipe down from the top of the Siri Remote, select Audio, and then select one or more speakers (not all video apps offer this feature).
For music, the steps are a little different. Start playing some music and then, from the Music app’s Now Playing screen, swipe up and to the left to highlight the AirPlay button (if no icons are showing at the top of the screen, press the Menu button to display them). Or—this is much easier!—just press and hold the Play/Pause 
button on the Siri Remote. Then, as in iOS, select the desired AirPlay 2 speakers with circles to the right of their names by swiping down and clicking the touchpad.
You can also send all Apple TV audio to AirPlay 2 speakers by going to Settings > Video and Audio > Audio Output and selecting the desired speakers.
Other AirPlay 2 Improvements
AirPlay 2 includes a few welcome performance improvements. A larger streaming buffer makes for fewer audio drops, and tighter device syncing provides a faster response when you play or pause the music. Another plus for iOS users is that taking a phone call or playing a game won’t interrupt playback.
Siri works better with streaming audio as well. You can specify which speaker Siri should play through, as in “play David Bowie’s Hunky Dory on Dining Room,” and play the same music through all your speakers with a command like “play the Brandenburg Concertos everywhere.” You can even move audio from one speaker to another—try asking your HomePod to “move the music to the Apple TV.”
AirPlay 2 speakers are now HomeKit accessories, so you can start and stop them in the Home app. That’s about it for now, but we hope a future update will let us integrate audio into HomeKit scenes and automations, so your HomePod could automatically start playing soft jazz when you walk in the door from work.
Finally, although it’s unclear whether this feature is part of AirPlay 2, a pair of HomePods can now act as stereo speakers. Once each HomePod is running 11.4, a new option to pair them appears in the HomePod settings in the Home app. Select the HomePods, assign them to the left and right sides, and you can enjoy true stereo music.
It may sound as though all AirPlay 2-compatible speakers come from Apple, but in fact, a wide range of speaker manufacturers—including names like Bang & Olufsen, Bose, Denon, Marantz, Polk, and Sonos—have committed to supporting AirPlay 2, either with updates to existing products or in new speakers. Look for such products later in 2018, and, in the meantime, we hope you enjoy using AirPlay 2 with HomePods and Apple TVs.
Have Your Online Passwords Been Stolen? Here’s How to Find Out.
Data breaches have become commonplace, with online thieves constantly breaking into corporate and government servers and making off with millions—or even hundreds of millions!—of email addresses, often along with other personal information like names, physical address, and passwords.
It would be nice to think that all companies properly encrypt their password databases, but the sad reality is that many have poor data security practices. As a result, passwords gathered in a breach are often easily cracked, enabling the bad guys to log in to your accounts. That may not seem like a big deal—who cares if someone reads the local newspaper under your name? But since many people reuse passwords across multiple sites, once one password associated with an email address is known, attackers use automated software to test that combination against many other sites.
This is why we keep beating the drum for password managers like 1Password and LastPass. They make it easy to create and enter a different random password for every Web site, which protects you in two ways.
- Because password managers can create passwords of any length, you don’t have to rely on short passwords that you can remember and type easily. The longer the password, the harder it is to crack. A password of 16–20 characters is generally considered safe; never use anything shorter than 13 characters.
- Even if one of your passwords was compromised, having a different password for every site ensures that the attackers can’t break into any of your other accounts.
But password security hasn’t always been a big deal on the Internet, and many people reused passwords regularly in the past. Wouldn’t it be nice to know if any of your information was included in a data breach, so you’d know which passwords to change?
A free service called Have I Been Pwned does just this (“pwned” is hacker-speak for “owned” or “dominated by”—it rhymes with “owned”). Run by Troy Hunt, Have I Been Pwned gathers the email addresses associated with data breaches and lets you search to see if your address was stolen in any of the archived data breaches. Even better, you can subscribe to have the service notify you if your address shows up in any future breaches.
Needless to say, you’ll want to change your password on any site that has suffered a data breach, and if you reused that password on any other sites, give them new, unique passwords as well. That may seem like a daunting task, and we won’t pretend that it isn’t a fair amount of work, but both 1Password and LastPass offer features to help.
In 1Password, look in the sidebar for Watchtower, which provides several lists, including accounts where the password may have been compromised in a known breach, passwords that are known to have been compromised, passwords that you reused across sites, and weak passwords.
LastPass provide essentially the same information through its Security Challenge and rates your overall security in comparison with other LastPass users. It suggests a series of steps for improving your passwords; the only problem is that you need to restart the Security Challenge if you don’t have time to fix all the passwords at once.
Regardless of which password manager you use, take some time to check for and update compromised, vulnerable, and weak passwords. Start with more important sites, and, as time permits, move on to accounts that don’t contain confidential information.
Tired of Skewed Lines in Your Photos? Use the Camera App’s Hidden Level.
If you’ve ever photographed a sheet of paper or some other rectangular object, the image may have come out skewed because you inadvertently tilted the camera. The iOS 11 Camera app has a level feature to help you avoid this problem, but it’s so subtle that you may not have noticed it. To use it, first go to Settings > Camera and turn on the Grid switch so thin white lines divide the viewfinder image into a grid of nine rectangles. Then, to access the level, hold the iPhone or iPad flat, so the camera points straight down toward the floor (or straight up toward the sky, if you’re photographing a ceiling). Notice that two crosshairs appear in the middle of the viewfinder, a yellow one that marks the position where the camera will be level and a white one that shows the camera’s current angle. Tilt the camera until the crosshairs merge into a single yellow image, and tap the Shutter button.
Use Copy as Pathname to Help Someone Find a File on the Mac
Have you ever needed to write directions for where to find a file on the Mac? That’s easy if it’s in a well-traveled location, like the Music or Pictures folder, but more difficult if it’s in an obscure hidey-hole. Rather than write out instructions like “Look in the Chrome folder inside Google’s Application Support folder in your user Library folder,” select the item in question, hold down the Option key, and choose Edit > Copy “ItemName” as Pathname. (A pathname, or path, is the sequence of nested folders that holds a file or folder, such as /Users/adrian/Library/Application Support/Google/Chrome.) Then paste the path into an email message or word processing document (or wherever you like). You’ll now have the entire thing exactly where you need it, and you don’t have to worry that you’ve accidentally left out a navigational step.
Use Modifier Keys to Do More—a Lot More—with Mouse Drags
Dragging files and folders around is core to the Mac experience—drag a file from one folder to another to move it, drag a folder from one drive to another to copy it. But did you know that if you hold down the Option key while dragging a file in the Finder, you’ll get a green + pointer and it will make a copy in the destination? That’s easier than duplicating, moving, and renaming the file. Similarly, if you want to move a large folder from one drive to another, hold down the Command key during the drag to do in one step what would otherwise require copying, trashing, and emptying the Trash. Finally, if you want an alias, hold down the Command and Option keys while dragging, and presto, the original stays put and an alias appears in the destination.
Heartbleed and you
Heartbleed: What does it mean to you.
These are scary times, but we have some advice, and have compiled places below where you can go for more info.
By now you have seen the news, probably had people ask you if you were changing all your passwords, and are wondering if you should be freaking out.
We try to keep people from freaking out, but we do think you should changes some passwords, and in general follow some of our password advice.
There are a couple of really important things to keep in mind.
- While the Heartbleed vulnerability has gone undetected for a very long time, there are no known exploits or data losses. However, by the nature of the exploit, it is impossible to tell so its good be careful and vigilant.
- Changing your password on unpatched servers does not make you safe. Its important to wait until a server has been patched before you change your password.
- If you get a legit message from a service that you use asking you to change your password, please heed their advice. But also, beware of phishing scams. Bad people are out there and they will try to exploit your confusion. Be sure you are making changes on the legit site and not being scammed.
Below is a quick list of common services many of our clients use that have been patched that require password changes. If you use these services, go now and change your password. And, if you us that same login and password someplace else, you need to change your password there as well for safety.
- Dropbox
- Google Apps
- Pintrest
- Yahoo/Yahoo Mail
- Rackspace Mail
- Media Temple
- GoDaddy
- GitHub
Creativetechs Password Advice
Use a Password Manager (Keychain, 1Password, etc.)
Use different passwords everywhere. Yes this is difficult, but that is why we recommend a password manager.
Use complicated passwords. There is a ton of advice about how to create a complex password. (See links below) Just know that the longer the better, mix in Upper/lower case, add in some numbers or other characters.
Some useful links.
Heartbleed checker. Drop a url in here and see if the site you are visiting is safe.
The Heartbleed Hit List. Passwords you need to change right now.
Heartbleed explained in a video.
Producing eBooks with InDesign.
The acceptance of mainstream eBooks is just getting started, and publishers are very interested in the future of digital books. Apple’s new iPad will use the open EPUB format for selling and distributing electronic books (iBooks) on their new tablet.
If you work in the publishing industry, it’s time to learn what the EPUB format is all about. A good place to start is with a series of three new how-to guides from Adobe on producing and exporting EPUB eBooks from InDesign:
PDF: How to export EPUB eBooks from InDesign.
PDF: Working with images in InDesign for export to EPUB.
PDF: Common questions about exporting EPUB files from InDesign.
Link: Adobe How-To Guides: Producing EPUB eBooks from InDesign.
Source: This tip inspired by a post by Anne-Marie Concepcion on InDesign Secrets. Designer’s in Seattle may be interested in The InDesignSecrets Print and ePublishing Conference May 12–14, 2010.
Sneak Peek of Photoshop CS5 Selections.
Here is a great little treat.
Photoshop Product Manager, Bryan O’Neil Hughes, shared a glimpse of new selection technology that offers better edge detection and masking results in less time—even with the trickiest images, like hair.
Video: Photoshop Selections Sneak Peek.
The video is only about a minute long, but it reveals that Adobe has some powerful tools slated for future versions of Photoshop.
Source: We don’t know when CS5 will ship (or even if that’s what it will be called) — but rest assured that as soon as the new tools are unveiled, you can expect a slate of live worldwide classes exploring the latest features in our online classroom.
